Trevecca Hall of Fame Manual

TREVECCA NAZARENE UNIVERSITY

ATHLETICS HALL OF FAME MANUAL

Amended: April 2026

TABLE OF CONTENTS

I. Purpose and Policies

II. Committee Structure and Governance

III. Categories and Eligibility Criteria

IV. Nominations and Pre-Voting Procedures

V. Voting Progression and Procedures

VI. Announcement and Induction Ceremony
Appendix A: Annual Operational Checklist

Appendix B: Hall of Fame Nomination Form

Appendix C: Recommended Hall of Fame Scoring Rubric

Appendix D: Hall of Fame Committee Membership Roster

SECTION I

PURPOSE AND POLICIES

Purpose

The Trevecca Nazarene University Athletics Hall of Fame exists to recognize and honor individuals and teams who have made significant and lasting contributions to the University's intercollegiate athletics program.

Induction into the Hall of Fame represents one of the highest honors bestowed by Trevecca Nazarene University.

Selection for the Hall of Fame is based upon:

• Athletic Achievement
• Coaching Excellence
• Administrative Leadership
• Staff Contributions
• Meritorious Service
• Impact on Trevecca Athletics and its mission

This manual establishes the official policies and procedures for nominating, selecting, and inducting individuals into the Trevecca Nazarene University Athletics Hall of Fame.

SECTION II

COMMITTEE STRUCTURE AND GOVERNANCE

I. Committee Membership

The Hall of Fame Committee shall consist of 14 total members (13 voting members)

The Director of Athletics will serve as Chair of the Hall of Fame Committee OR will appoint a voting committee member as Chair

Five Ex-Officio Members (1 approving member, 4 voting members)

• University President                                     (approves ballot and final vote, non-voting member)
• Director of Athletics                                      (voting member)
• Sports Information Director                          (voting member)
• Faculty Athletic Representative                   (voting member)
• President of the Purple and White Club      (voting member)

Three Appointed Members (3 voting members)

• Three members appointed by Director of Athletics
• Three-year staggered terms
• Eligible for reappointment at Director of Athletics discretion

Six Elected Members (6 voting members)

• Six elected members
• Two elected annually
• Three-year staggered terms
• Recommended by Director of Athletics
• Elected by full committee

Term Guidelines

• No consecutive terms unless filling unexpired vacancy
• One-year rotation required before reappointment
• Terms align with fiscal year (July 1-June 30)

Executive Committee:

The Executive Committee shall consist of:

· Director of Athletics

· Sports Information Director

· Three Appointed Members of the Hall of Fame Committee

The Executive Committee is responsible for:

· Reviewing nominations

· Preparing ballots

· Overseeing the voting process

· Maintaining the Hall of Fame Nominee Database

Hall of Fame Committee Members Responsibilities:

Maintain confidentiality
Review nominees thoroughly
Attend meeting (in-person or virtual) to discuss nominations
Vote impartially
Uphold integrity of Hall of Fame

SECTION III

CATEGORIES AND ELIGIBILITY CRITERIA

Categories

• Student-Athlete / Coach
• Meritorious Service
• Posthumous Induction

STUDENT-ATHLETE CRITERIA

Student-Athletes must demonstrate exceptional athletic achievement and significant impact on Trevecca Athletics.

Eligibility Requirements:

• Minimum two years at Trevecca
• Seven years removed from participation at Trevecca
• Completed eligibility
• Demonstrated sportsmanship and character as well as athletic achievement

Exceptions:

Non-graduates may be considered if:

· Departed in good academic and social standing

· Approved unanimously by Executive Committee

Achievement Examples:

• All-American
• Conference Player of Year
• Championships
• Record Holder
• Program Impact

COACH CRITERIA

Coaches must demonstrate outstanding contributions to Trevecca Athletics, including:

• Sustained success
• Program building
• Leadership
• Championships
• Institutional impact

Eligibility:

• Five years removed from Trevecca coaching career
• OR…While actively coaching after Fifteen (15) years of service

• OR…Special consideration by unanimous decision by Executive Committee

MERITORIOUS SERVICE CRITERIA

Individuals who made exceptional contributions to Trevecca Athletics through:

• Financial support
• Leadership
• Advocacy
• Long-term service

Additional Requirements

Minimum two (2) years removed from direct university service
OR…while actively serving after 15 years

· OR…Special consideration by unanimous decision by Executive Committee

POSTHUMOUS INDUCTION CRITERIA

Posthumous nominations:

May be submitted at any time
Will be considered one-year post-obit
Must meet standard eligibility criteria

SECTION IV

NOMINATIONS AND PRE-VOTING

Nomination Sources:

Coaches/Staff, Alumni, and Friends of the University via Online Nomination Form
Hall of Fame Committee via the Nominee Database

Nomination Deadline:

Letters of recommendation should be submitted to the Hall of Fame Committee, through the Department of Athletics, by the last weekend in December
Submitted to Director of Athletics

Nominee Database and Nomination Process

To strengthen future nominations:

Maintaining a strong, fact-filled Nominee Database is key to the selection process
The Nominee Database (player bios) provides a majority of the selection criteria used by the Executive Committee to prepare the ballot as well as the Hall of Fame Committee to vote on the nominees
Sports Information Director updates database
Executive Committee maintains and reviews annually

Ballot Preparation

Executive Committee Responsibilities:

Select 10–20 nominees for Student-Athlete/Coach division
Select 0- 2 nominees for Meritorious Service division
Submit nominees to University President for approval
Prepare official ballot for the Hall of Fame Committee

Maximum Inductees

Maximum TOTAL of five (5) inductees per year (includes Athlete/Coach AND Meritorious Service)
Maximum one (1) Meritorious Service inductee per year

Confidentiality

All deliberations and voting are strictly confidential.

SECTION V

VOTING PROGRESSION AND PROCEDURES

1. The Executive Committee meets to vet the database and write-in candidates

2. The Executive Committee prepares the ballot with 10-20 nominees in the Athlete - Coach category and with 0-2 nominees in the Meritorious Service category

3. The Executive Committee presents the ballot to the University President for approval

4. The Executive Committee presents the approved ballot to the Hall of Fame Committee for voting.

5. Hall of Fame Committee meets to discuss the nominees

6. Hall of Fame Committee votes by ranking all nominees in order of preference

7. The Chair of the committee collects the ballots and applies the weighted scoring system

ATHLETE / COACH DIVISION

Weighted Ballot System

Minimum 10 nominees
Maximum 20 nominees
Committee ranks candidates in order of preference
Points assigned in reverse order

For Example:

If 20 Nominees:

1st Place = 20 Points 2nd Place = 19 Points 3rd Place = 18 Points … etc.

Scoring:

13 - Hall of Fame Committee Voting Members
20 -Nominees

13 × 20 = 260 equals the Total Possible Points (TPP)

Candidate must receive:

70% of 260 = 182 points to be elected to the Athletics Hall of Fame

MERITORIOUS SERVICE DIVISION

Yes / No Ballot
Must receive >70% Yes votes (13 voting members x .70 = 9.1, therefore 10 votes)
Maximum one inductee per year

Additional Voting Rules

Maximum of five total inductees per year
If there is one Meritorious Service inductee, then a maximum of four Athlete/Coach category inductees.
If there are no Meritorious Service inductees, then a maximum of five Athlete/Coach category inductees.
If more than five Athlete/Coach nominees exceed threshold, lowest score is removed
Committee determines final selections
Quorum is determined as majority vote

SECTION VI

ANNOUNCEMENT AND INDUCTION CEREMONY

Announcement

Chair and/or representative informs inductees privately
Formal press release issued
Announced via:

o Trevecca Athletics Website

o Social Media

o Local Media

Induction Ceremony

• Homecoming Weekend is the target date (Saturday morning preferred)
• Formal recognition at Induction Ceremony
• Hall of Fame Plaque
• Permanent Hall of Fame Display

FINAL STATEMENT

The Trevecca Athletics Hall of Fame celebrates excellence, preserves history, and honors those who have shaped Trevecca Athletics through achievement, leadership, and service.

Induction into the Trevecca Nazarene University Athletics Hall of Fame represents one of the highest honors bestowed by the University.

Appendix A

ANNUAL OPERATIONAL CHECKLIST

December

? Final nomination push
? Close nominations for next Hall of Fame class
? Review-Update nominee database

? Review-Update committee membership

January-February

? Finalize nominee database
? Confirm meeting dates
? Update nomination form

March-June

? Executive Committee meets for discussion and review
? Select and Prepare ballot
? President approves ballot

? Full Committee meets for discussion and voting
? President approves final vote

July-September

? Notify inductees
? Begin ceremony planning

October

? Order plaques
? Confirm attendance and communicate program expectations
? Prepare bios and program
? Prepare media releases

November / Homecoming

? Conduct induction ceremony
? Game recognition
? Update Hall of Fame display at Trojan Fieldhouse

Appendix B:

Online Nomination Form: https://tnutrojans.com/sb_output.aspx?form=4

NOMINATION FORM

Nominee Name: _______________________________________________________

Category:

? Student-Athlete
? Coach
? Meritorious Service

Years at Trevecca: ___________________

Sport/Role: ___________________________

Major Accomplishments:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Additional Supporting Information:

Nominated By: ___________________

Contact Information:

Email: ___________________________

Phone: ___________________________

Appendix C:

SUGGESTED HALL OF FAME SCORING RUBRIC

To ensure consistency, fairness, and transparency in voting, the Hall of Fame Committee will use the following suggested evaluation rubric when ranking nominees.

Committee members should evaluate each nominee across the following categories:

STUDENT-ATHLETE SCORING RUBRIC

Category	Weight	Considerations
Athletic Achievement	30%	All-American, conference honors, championships, records
Career Impact	20%	Program influence, team success, leadership
Longevity & Consistency	10%	Multi-year performance, sustained excellence
Honors & Recognition	10%	Awards, national rankings, postseason honors
Character & Sportsmanship	10%	Integrity, leadership, Trevecca values
Academic & Campus Impact	5%	Academic honors, campus leadership
Legacy & Historical Significance	15%	Lasting impact on program or department

Total Possible Score: 100 Points

COACH SCORING RUBRIC

Category	Weight	Considerations
Winning Percentage	20%	Overall success
Championships & Postseason	20%	Conference, national, postseason success
Program Development	15%	Building programs, sustained success
Longevity	10%	Years of service
Student-Athlete Development	10%	Player growth, graduation success
Leadership & Character	10%	Culture, integrity, values
Institutional Impact	15%	Department growth, campus leadership

Total Possible Score: 100 Points

MERITORIOUS SERVICE SCORING RUBRIC

Category	Weight	Considerations
Length of Service	20%	Years supporting athletics
Financial Impact	20%	Gifts, fundraising support
Leadership	15%	Advisory roles, committee leadership
Advocacy	15%	Championing Trevecca Athletics
Program Development	15%	Creating or improving programs
Overall Impact	15%	Long-term influence

Total Possible Score: 100 Points

SCORING GUIDELINES

Committee members may use the following scoring scale:

Excellent = 9-10
Very Good = 7-8
Good = 5-6
Fair = 3-4
Limited = 1-2

Scores are intended to assist committee members in ranking nominees and promoting consistency across voting.

The scoring rubric serves as a guide and does not replace the official weighted ballot voting procedure.

Appendix D:

HALL OF FAME COMMITTEE MEMBERSHIP ROSTER

1	Greg Runyan	Member at-large	11/30/28
2	Alexa Rippy Phillips	Member at-large	11/30/28
3	Josh Marlowe	Member at-large	11/30/27
4	Kristin Bledsoe	Member at-large	11/30/27
5	Luke Brown	Member at-large	11/30/26
6	Michelle Gaertner	Member at-large	11/30/26
7	Alan Smith	Appointed - HOF and former AD	Appointed (1)
8	Ken Stegall	Appointed - HOF and Official Statistician	Appointed (2)
9	Steve Harris	Appointed - Former Coach & Dean of Students	Appointed (3)
10	Dr. Dan Boone	University President – Non-voting member approves ballot and final vote	Ex-Off (1)
11	Mark Elliott	Director of Athletics	Ex-Off (2)
12	Gregory Ruff	Sports Information Director	Ex-Off (3)
13	Jon Burch	Faculty Athletic Representative	Ex-Off (4)
14	Don Hastings	Purple and White Club President	Ex-Off (5)